The first contact with the parish wedding coordinator should be a month or so prior to the wedding date. At that time, all questions regarding fees, parish requirements, documents and preparation instruction should have been answered. Also, arrangements should have been made for music, photography, florist services, readers and readings, ministers and altar servers.
It is the job of the wedding coordinator to accumulate all of this information, consult with the bride and groom as to their desires for the kind of ceremony they want, make suggestions based on his or her experience and parish requirements, and put it all together to assure a happy and trouble-free experience. This can be done in person or by phone, and worksheets and forms should have been given to the parties so that all this information can be documented and agreed upon.